The 5-Minute Daily AI Workflow That Saves Me 15 Hours a Week
Step-by-step breakdown of my actual morning routine - including the exact prompts I use.
Can you really save 15 hours a week with just 5 minutes of AI work every morning?
Yes. In just five minutes every morning, AI handles what used to take me 15+ hours a week. This is my actual daily workflow, the one I run every single morning as soon as I sit down to work. And I’m going to walk you through it step by step so you can build the same system for yourself.
Before I show you the workflow, you need to understand why most people never get to this level of efficiency with AI. They use AI when they’re stuck. They open ChatGPT after the problem shows up and treat it like Google - a thing you go to when you need an answer. The people who save massive amounts of time with AI build workflows that run before problems show up. They automate the thinking that used to drain their energy before lunch. So here’s what I do instead.
Every morning, before I answer the messages in my inbox, I run this workflow. It takes five minutes, sometimes less. And by the time I’m done, my entire day is planned, my content is outlined, my priorities are clear, and I know exactly where to focus my energy. Here’s how it works.
Step 1: Daily Brain Dump (60 seconds)
I open my notes app and I do a quick brain dump. Everything that’s on my mind, everything I need to do, everything I’m thinking about. No structure, no filtering, just dump it all out.
Example from this morning:
Finish Article 6 for Substack
Plan Pinterest content for the week
Follow up with Miguel about webinar launch
Record podcast episode on AI ethics
Engage in AI Revolution Secrets community
Order Jack’s last minute Christmas presents
Plan next family outing
Takes 60 seconds, gets it out of my head and onto paper.
Step 2: Let AI Prioritize Everything
Now I take that brain dump and I paste it into Claude or ChatGPT with this prompt:
“Here’s everything on my mind today. I need you to organize this into three categories: (1) Must do today, (2) Can wait until later this week, (3) Can be delegated or automated. Be ruthless about what actually has to happen today.”
Then I paste my brain dump and AI comes back in about 10 seconds with a clean, prioritized list.
What it gave me this morning:
Must do today:
Finish Article 6 (time-sensitive for publication schedule)
Follow up with Miguel (he’s waiting on your reply)
Engage in AI Revolution Secrets community (daily commitment)
Can wait until later this week:
Plan Pinterest content (can batch on Thursday)
Record podcast episode (scheduled for Friday anyway)
Can be delegated or automated:
Order Jack’s last minute Christmas presents (use Amazon quick order or ask husband)
Plan next family outing (use AI to suggest options, then book)
Boom - in 90 seconds, I went from mental chaos to clear priorities.
Step 3: Plan Your Content
Next, I need to know what content I’m creating today and what the key points are. I use this prompt:
My exact prompt:
“I’m writing [topic] today. My audience is [describe your audience]. What are the 3-5 most important points I need to cover to make this valuable and actionable? Keep it simple.”
Example from today:
“I’m writing an article about my daily AI workflow. My audience is entrepreneurs, coaches, and online business owners who want to save time with AI but don’t know where to start. What are the 3-5 most important points I need to cover to make this valuable and actionable? Keep it simple.”
AI’s response:
Show them the actual workflow (step-by-step, no fluff)
Give them exact prompts they can copy and use
Explain why this saves time and how the system works
Make it beginner-friendly (assume zero AI experience)
End with a clear next step (how to adapt it for their business)
Perfect - now I know exactly what to write. No staring at a blank screen, no wondering if I’m covering the right things. 90 seconds and my content is planned.
Step 4: Triage Your Inbox Fast
I don’t respond to emails in the morning, but I do need to know if there’s anything urgent that will derail my day. So I use AI to scan my inbox. I have an AI tool (I use a custom GPT connected to my email) that scans my inbox every morning and gives me a summary:
Urgent: needs response today
Important: needs response this week
Everything else: can wait or delete
Takes 60 seconds to review the summary. I respond to urgent items immediately (usually 1-2 emails max). Everything else gets scheduled for later. This alone saves me 2+ hours a week of inbox overwhelm.
Step 5: Set Your Daily Intentions
Last step - I ask AI to write my daily intentions based on everything we just covered. Here’s the prompt:
“Based on my priorities and content plan for today, write me 3 daily intentions. Make them grounded, actionable, and aligned with my values. Keep it short.”
Today’s intentions (generated by AI):
Create content that helps people save time and protect their voice
Communicate clearly and quickly with my team so we all stay aligned
Finish work by 4pm so I can be fully present with my family tonight
Takes 30 seconds to read and internalize, and now my day has direction.
In five minutes, I:
✅ Cleared my mental clutter (brain dump)
✅ Prioritized ruthlessly (AI triage)
✅ Planned my content (no blank page paralysis)
✅ Triaged my inbox (no email rabbit holes)
✅ Set my intentions (emotional clarity)
This used to take me an hour every morning. Sometimes more. Now it takes five minutes, and the quality is better because I’m not doing it tired, scattered, or reactive. You don’t need fancy tools, custom GPTs, or expensive subscriptions. You need ChatGPT (free version works) or Claude, and 10 minutes to set this up once.
Here’s how:
1. Pick Your AI Tool
ChatGPT (free or paid)
Claude (free or paid)
Google Gemini (free)
Any of them work - I use Claude for most of this because I like the output, but ChatGPT does the same thing.
2. Save Your Prompts
Create a notes document with your three core prompts:
Prompt 1 - Prioritization: “Here’s everything on my mind today. I need you to organize this into three categories: (1) Must do today, (2) Can wait until later this week, (3) Can be delegated or automated. Be ruthless about what actually has to happen today.”
Prompt 2 - Content Planning: “I’m writing [topic] today. My audience is [describe]. What are the 3-5 most important points I need to cover to make this valuable and actionable? Keep it simple.”
Prompt 3 - Daily Intentions: “Based on my priorities and content plan for today, write me 3 daily intentions. Make them grounded, actionable, and aligned with my values. Keep it short.”
Save these somewhere you can copy/paste quickly. I keep mine in a Notion doc.
3. Run It Every Morning for 7 Days
Don’t skip, don’t overthink - just run the workflow every morning for a week. It’ll feel automatic by day 3. By day 7, you won’t want to start your day any other way.
4. Customize As You Go
After a week, you’ll know what works and what doesn’t. You might need a different prioritization framework. Or a social media planning prompt. Maybe a team alignment prompt works better for you. Adjust it - this is YOUR workflow.
Before this workflow:
30 minutes figuring out priorities (decision fatigue)
45 minutes planning content (blank page paralysis)
60 minutes managing email (inbox chaos)
15 minutes trying to focus (scattered mental energy)
Total: 2.5 hours every morning just getting started.
With this workflow:
5 minutes total
Time saved: 2+ hours per day
Time saved per week: 10-15 hours - and that’s conservative. Some weeks it’s 20 hours because I’m not spending half my day context-switching and putting out fires.
The time savings are obvious. But there’s something even more valuable that happens when you run this workflow consistently. You stop making decisions from a scattered, reactive place. Most people start their day in chaos. They open their inbox, see 47 unread messages, panic, start responding randomly, then wonder why they never get to the important work. This workflow forces you to decide what matters before the chaos starts. And that clarity changes everything - better decisions, less stress, cleaner work, faster progress. AI handles the processing so you can think clearly.
This workflow is powerful. But it’s just one workflow. There are workflows for content creation, client delivery, product launches, email sequences, research, planning, and more. And when you stack them together, you’re saving way more than 15 hours a week. You’re not drowning anymore.
That’s exactly what we teach inside AI Revolution Secrets - how to build income-generating systems using AI in a way that protects your voice, honors your values, and actually works in the real world.
If you’re serious about turning AI into real leverage in 2026, I’d love to have you join us for our next free training where we break down the exact framework we use to help people go from “I don’t even know where to start” to “I just built my first AI workflow that saves me 10+ hours a week.”
Reserve your free seat for AI Revolution Secrets here
I hope to see you on the call!